By implementing such a system, companies can ensure that sensitive data remains secure. If possible, the system should be able to automatically intercept emails and send attachments via secure file transfer, minimizing the chance of accidental data loss through human error. Companies require a secure file transfer system that automatically encrypts files and can require user authentication before allowing access to files. Email can be intercepted, and confidential information sent through unencrypted email is at risk of being exposed. While many companies continue to use email to exchange confidential data, this is strongly discouraged. Data Loss: Every company has a duty to keep customer and employee records safe. To avoid this from happening, companies must provide employees with a file transfer system for easily sending large email attachments, improving efficiency and productivity, as well as avoiding IT headaches. Large attachments may also cause mail server problems for both the sending and receiving party. If an attachment is too large, the delivery will fail, in many cases without the sender knowing. Large Email Attachments: Many email servers place limits on the size of files, usually 10 MB. SECURE EMAIL SOLUTIONS FREE PDFBy changing the format of a Word document to PDF and vice versa, scripts and other possible threats are automatically removed. Many spear phishing emails include malicious Word or PDF attachments. SECURE EMAIL SOLUTIONS FREE CODEIn addition, as a precautionary measure, it is a good idea to apply data sanitization to remove any active code from email attachments by changing the file format. The solution to spear phishing is to beef up your email security gateway with a multi-scanning solution that increases your protection against known and unknown threats and decreases vulnerability to malware that evades or disables specific anti-malware engines. Also, many spear phishing attacks make use of unknown threats or zero-day vulnerabilities that not all anti-malware engines will be able to detect. Considering that most companies deploy anti-spam and antivirus solutions, why are these spear phishing attacks still so successful? To avoid detection by regular spam filters, spear phishing emails are only sent to a small number of individuals and considerable effort is put into making the emails look legitimate. Spear Phishing: A massive 95% of data breaches start with a spear phishing attack, according to the SANS Institute. By leveraging the power of the different detection algorithms and heuristics of each engine, detection rates are significantly increased, providing robust protection against malware threats. Taft wrote in a recent eWeek article: "Many standard off-the-shelf antivirus solutions do not have the sophistication or capabilities to stay on top of the daily evolution of viruses and malware." To increase protection against email threats and new outbreaks, companies need to implement a multi scanning solution that will scan email attachments with multiple antivirus engines. Unfortunately, even if you have an antivirus solution in place, this will not necessarily protect you from all threats. A particular nasty variation of malware circulated via email is ransomware, which encrypts all files on the system and demands a ransom to unlock the data. Malware: According to eWeek, 2-4% of all emails contain a virus, which means that 6 million email viruses are sent out every day. So what are the biggest email security problems that companies face today and how can they be solved? However, there are still some major email security issues that not every company is able to successfully protect themselves against. Even though spam is a major nuisance, most anti-spam products do a fairly good job at blocking most spam. Although email is essential for productivity, if it is not properly managed, it can also cause major headaches, ranging from infected machines and system downtime to embarrassing data breaches and steep compliancy fines.Īs much as 70% of all email traffic is estimated to be spam. Without access to email for even a few hours, a company's productivity is severely hampered.
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